Our vision is that young people will create the ballet of the future.

Privacy Policy



National Youth Ballet is a registered charity no. 1000932. We have created this statement to demonstrate our firm commitment to respecting your  privacy and safeguarding your data. We collect data in order to provide you with the  most efficient and personalised service possible. We do not collect personally identifying  information about you unless you choose to provide such information to us.

The personal information we collect, process or use is treated securely and in  accordance with the Data Protection Act 1998, the Privacy and Electronic  Communications Regulations 2003 and the General Data Protection Regulation 2018. 

Whenever you give us personal information you are consenting to its collection and use  in accordance with this policy.

2. The legal bases 

The law on data protection sets out six lawful bases for which an organisation may  collect and process your personal data. The most relevant lawful bases for National Youth Ballet are: 

2.1           Consent 

2.1.1 Active consent 

When you actively give us permission to contact you about certain activities, such as our  marketing or fundraising activities. 

For example, when you tick a box to receive email newsletters. 

2.1.2 Implied Consent 

When it is reasonable from the context to conclude that the person consents to receiving  direct marketing. National Youth Ballet uses implied consent as a lawful basis to contact potential participants or donors with relevant marketing and fundraising communications. We will only communicate with people on this basis if they   have not objected to receiving such  communication. 

2.3 Contract 

In certain circumstances, we need your personal data to comply with our contractual  obligations to you. 

2.4 Legitimate interest 

When we process your data in a way which you would reasonably expect us to do when  you provided it and which does not materially impact your rights, freedom or interests.

Please note: whichever legal bases is used to process your data, you can alter your preferences or opt-out from receiving communication from us at any time (see sections 7.0 and 8.0 for further information) 

3.0 What personal information we collect and process 

When you sign up for our e-newsletters, mailing list or otherwise provide us with your  information we will retain your name, contact details and contact preferences. If you  have agreed to your information being shared with National Youth Ballet when purchasing a ticket for any of our activities we will also record details of  the activity you attended. 

When you make a donation we will record details of when you made your donation,  details of the donation and your Gift Aid status. We may also ask you to provide details  about your current interests and activities, and information regarding your spouse/partner where appropriate. 

When you use our website we log your Internet Protocol (IP) address, in order to receive  and send information from and to you over the internet. Our website also uses cookies  to enable online transactions, understand how people use our website and inform our digital advertising. 

4.0 What information we collect about you from other sources 

We may combine the information above which you provide to us with the information we  collect about you from external sources in order to gain a better understanding of our  audiences, and supporters and to improve our fundraising  methods, and other products and services. The personal information we collect from you or external sources may (depending on the purpose for which you initially provide us  with your information) include: 

  • ticket purchases (but not payment methods/details) and event attendance
    details of correspondence we send to you, or we receive from you
    employment and professional information and activities information relating to charitable interests and activities, as well as inclination and – capacity to support National Youth Ballet. 

5.0 Sensitive Information 

Some of the information which we collect from you (for example where you apply to take  part in one of our projects) may constitute sensitive personal data. We will only ever use  this in accordance with this policy and shall maintain necessary measures to protect this  information and its confidentiality.


6.0 Uses of your information 

Depending on the preferences you have indicated and your relationship with National Youth Ballet, we will use the personal information you have  provided to: 

– provide goods and services to you or process donations that you  make to us 

– send you communications by post or electronic means in order to inform you of other  products, services or events related to National Youth Ballet, which  may include emails containing relevant news or information from  other  arts organisations 

– ask you to participate in surveys and market research 

– conduct fundraising activities and ensure our fundraising resources are used in the  most effective and efficient manner and that any communications we may send are  appropriate and of interest to you 

– improve our understanding of our audience through basic profiling, tracking of your  activity on our site and your response to emails (or other communications) that we send  you 

– notify you of changes and improvements to events, services, website and this privacy  policy. 

7.0 Preferences and Opt-out 

7.1 Preferences 

You can choose how National Youth Ballet communicates with you,  and what communications you receive, these are called preferences. Our forms have  clear marketing and fundraising preference questions, allowing you to opt-in to receive  both marketing and fundraising communications, one or the other, or neither. You can change your preferences at any time by  

contacting info@nationalyouthballet.org 

7.2 Opt-Out 

You can opt-out of receiving communication from us at any time by: – Selecting ’email preferences’ at the bottom of email communications – By contacting info@nationalyouthballet.org 

8.0 Sharing your personal information 

Your personal information might be passed to a third party if they need it to fulfil your  order(s) for our goods and services, to execute the communications we send to you or to  process a donation. We do comprehensive checks on these companies before we work  with them, and put a contract in place that sets out our expectations and requirements, 

especially regarding how they manage the personal information they have collected or  have access to. 

Examples of these third parties include our bank (in order to process Direct Debit and other payments), mailing houses (for distributing our marketing materials), our bulk email distribution service provider, and audience analyses and data cleansing suppliers, for example to access the Post Office National Change of Address (NCOA) database. 

Except as set out in this policy, we shall not disclose your personal information unless  obliged to, or allowed to do so by law, or where we need to in order to run our business  (e.g. where other people process information for us). In such circumstances, we ask  those people to give us confidentiality or non-disclosure undertakings. 

We will not share your information other than as described above without your express  consent. 

9.0 How we keep your personal information safe 

We ensure that there are appropriate technical controls in place to protect your personal  details. The personal information that you provide will be held securely and will not be  used for any other purpose than as provided for in this policy. We ensure that there are  appropriate technical controls in place to protect your personal information; for example,  any information which we transfer is encrypted and password protected, and all of our staff receive data protection and security training. 

While we strive to keep your information as safe as we can, the transmission of  information via the internet can never be completely secure. Although we will do our best  to protect your personal information, we cannot guarantee the security of your  information transmitted to our site; any transmission is at your own risk. Once we have  received your information, we will use strict procedures and security features to try to  prevent unauthorised access. 

10.0 How we keep your information up to date 

We endeavour to keep your personal information accurate and up to date. If you  become aware of errors or inaccuracies, please email info@nationalyouthballet.org

Where possible we use publicly available sources to keep your records up to date. For example, the Post Office National Change of Address (NCOA) database and information provided to us by other organisations as described in this policy. We would really  appreciate it if you could let us know if your contact details change. 

11.0 Your rights over your personal data

You have the right to request: 

  1. Access to the personal data we hold about you, free of charge 
  2. The correction of your personal data when incorrect, out of date or incomplete. 
  3. That we stop using your personal data for marketing and/or fundraising (either  through specific channels, or all channels). 
  4. That we stop any processing of your personal data after you withdraw that consent. 

You can contact us to exercise these rights at any time as follows: 

– To ask for your information please contact our Data Protection Officer, Claire Bowdler by emailing  info@nationalyouthballet.org

– To ask for your information to be amended please contact info@nationalyouthballet.org  If we choose not to action your  request we will explain to you the reasons for our refusal. 

11.1 Your right to withdraw consent 

Whenever you have given us your consent to use your personal data, you have the right  to change your mind at any time and withdraw that consent. 

11.2 Where we rely on our legitimate interest 

In cases where we are processing your personal data on the basis of our legitimate  interest, you can ask us to stop for reasons connected to your individual situation. We  must then do so unless we believe we have a legitimate overriding reason to continue  processing your personal data. 

11.3 Marketing & Fundraising messages 

You have the right to stop the use of your personal data for direct marketing and/or  fundraising activity through all channels, or selected channels. We must always comply  with your request. 

11.4 Checking your identity 

To protect the confidentiality of your information, we will ask you to verify your identity  before proceeding with any request you make under this Privacy Notice. If you have  authorised a third party to submit a request on your behalf, we will ask them to prove  they have your permission to act. 

12.0 Changes to this policy 

Our privacy policy may change at any time, so you may wish to check it each time you  visit our website. Any changes will apply from the time that they are posted to this page.  If we make any significant changes in the way we treat your personal information we will  make this clear on our website or by contacting you directly. 

If you have any questions at all about the ways in which we collect and use your  personal information please contact us  

at info@nationalyouthballet.org at any time.


13.0 Contacting the Regulator 

If you feel that your data has not been handled correctly, or you are unhappy with our  response to any requests you have made to us regarding the use of your personal data,  you have the right to lodge a complaint with the Information Commissioner’s Office. 

You can contact them by calling 0303 123 1113 or go online to www.ico.org.uk/concerns 

If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.